The Department of the Accountant General's Department

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Procurement

The Accountant General derives his authority as Chief Accounting Officer, from the Finance (Admin.) Act 1997 section (5) and section 4 of the attendant Financial and Stores Regulations of the Act. Accounting Framework: By virtue of being Controller and Custodian of the Consolidated Fund, he ensures that a proper system of accounting is established in every Ministry, exercises supervision over the receipts of public revenue, ensuring its punctual collection to meet the requirements of Ministries.

Our Policy statement is that all Accounting Officers must ensure that goods and services required for the operations of the public service are acquired with due regard to economy, efficiency and effectiveness, and are utilized on the service or project which they have been charged under. All Accounting Officers must ensure that purchases are recorded and monitored in keeping with the financial and legal regulations.

The objective of Government’s Purchasing Policy is for the acquisition of goods and services necessary for the efficient operations of the public service while ensuring value for money on those acquisitions.

Our procedural requirements are as follows:

•	Purchases must be made using the instrument approved by the Accountant General. (Government of St. Lucia Purchase Order)
•	Officers preparing POs should not be the ones approving the purchase.
•	Receipt of goods must be certified by accounting officer(s)
•	Receipts must be recorded in the system prescribed by the Accountant General.
•	Accounting Officers must ensure that suppliers are legitimate suppliers and make efforts to maintain a positive working relationship with suppliers.
•	Accounting officers must monitor the status of purchases.

For adherence to this policy, reference can be made to the Procurement and Stores Regulations Part 111 & V, and Section 15, & 26.