Payroll & Pensions
The Accountant General derives his
authority as Chief Accounting Officer, from the Finance (Admin.)
Act 1997 section (5) and section 4 of the attendant Financial
and Stores Regulations of the Act. Accounting Framework: By
virtue of being Controller and Custodian of the Consolidated
Fund, he ensures that a proper system of accounting is established
in every Ministry, exercises supervision over the receipts of
public revenue, ensuring its punctual collection to meet the
requirements of Ministries.
Payroll & Terminal
Benefits Services
Our Payroll & Terminal Benefits Policy statement is that the
Payroll section should ensure that all emoluments, other allowances,
pensions and deductions are duly authorized and processed in a
timely and accurate manner with the preparation of all relevant
reports.
The objective of Government’s Payroll Policy is to ensure
accurate and timely payment based on the pay dates schedule issued
by the Director of Finance, and to ensure that the payroll information
is available for use by stakeholders on a timely basis.
Our procedural requirements are as follows:
• An officer other than the person who inputs the change must
verify all changes.
• Change forms must be accompanied by the supporting correspondence.
• Change forms must reach the Treasury no later than the 7th of
the pay month.
For adherence to this policy, reference can be made to the Financial
Regulations Part X, XI, Staff Orders for the Public Service, Union
Collective Agreements, Ministry of the Public Service Circulars,
Cabinet Conclusions, Finance Circulars, Pensions Act, Police Ordinance,
Standing Orders of the Police, Hospital Fees Regulation.
Terminal Benefits Services
The objective of Government’s Terminal Benefits policy is
to ensure that all pensions are properly accounted for and that
pension are paid on a timely basis.
Our Policy statement is that Pensions payments shall be paid on
the last working day of each month.
Our procedural requirements are as follows:
All information relevant to the computation of pensions must be
submitted to the Accountant General at least two months before
the officer is due to retire.
A non resident and resident pensioner is required to submit at
least once every year, to the Accountant General, notarized
proof that he is alive in order to continue receiving pension benefits.
For adherence to this policy, reference can be made to The Finance
(Administration) Act, 1997 Section 54 Financial Regulations Part
XI Sub-Section 92 - 94
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Accounting Officers are responsible for ensuring
the accuracy and validity of payments made to staff under
their control. |
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Pay slips must contain comprehensive information on all
emoluments and deductions to provide a transparent account
to the payee of his entitlements and obligations. |
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Monthly payments will be made not earlier than three working
days before the end of each month. |
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All long term employees’ salaries and wages should
be entered on the computer system. |
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In the case of short term employees, the start and end
date of employment must be provided by the ministry/department
concerned and entered on employee’s record on the computer
system. |
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Temporary employees with employment contracts of one month
or less should be paid by manually prepared voucher. |
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As far as possible all salaries and allowances should
be paid by direct deposit into the payee’s account in
a bank or credit union or by cheque. |
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Time sheets for casual labour must be submitted to the
Accounting Services Division by the Friday after the end of
a fortnight. |
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All uncollected pay cheques or pay packets must be returned
to the Accountant General immediately after the date for payment
to be recorded in an “Unpaid Wages Register” and
credited to a deposit account. A person claiming uncollected
salaries or wages is required to identify himself suitably
before he can receive payment. |
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